# excel index match multiple criteria

If there are multiple results for the criteria, the results will spill down to the rows below, to show all of the items. To get the output we will use combination of OFFSET & COUNTA functions to create Name Manager list. You’ll see multiple … Save my name, email, and website in this browser for the next time I comment. This worked and I’m good to go. The result is 1, because “Sweater” is in the first row of that range. Explanation: the MATCH function returns position 5. However, at times you need to construct more sophisticated logical tests in order to get the desired results. I have a question for you. Match two criteria and return multiple records [Excel defined Table] The image above shows you a data set in cell range B2:D19, cell value G3 lets you match values in column B … I’m using your tutorials (which have been very helpful!) Before digging into this formula, let’s look at when to use it. Date 3. Many users find this confusing, because they aren'… In this lookup formula, we need to find “Sweater” in a column B of a price list, and get its price from column C. Here’s how that simple INDEX / MATCH formula finds the sweater price: So, by combining INDEX and MATCH, you can find the row with “Sweater” and return the price from that row. The screenshot above shows the 2016 Olympic Games medal table. The item name that we need a price for is entered in cell A7 – Sweater. Excel Lookup With Two Criteria How do I do this with INDEX and MATCH? Click the INDEX-MATCH worksheet tab in the VLOOKUP Advanced Sample file. When you multiply the values. Like i want a formula in HOME sheet in cell C2 which see style no. INDEX & MATCH is less prone to errors. Return Multiple Lookup Values In One Comma Separated Cell ; In Excel, we can apply the VLOOKUP function to return the first matched value from a table cells, but, sometimes, we need to extract all matching values and then separated by a specific delimiter, such as comma, dash, etc… into a single cell as following screenshot shown. How to do an Excel lookup with multiple criteria in columns, with the FILTER function (Office 365), or the INDEX and MATCH functions. I think you may be trying to paste over the copied cell. Lookup closest match value with multiple criteria. Enter this formula in F2, and copy down to F10: =C2=\$C\$13, Enter this formula in G2, and copy down to G10: =D2=\$D\$13. As I have mentioned, in … We will use the INDEX and AGGREGATE functions to create this list. INDEX MATCH with multiple criteria Author: Oscar Cronquist Article last updated on November 15, 2018 The formula demonstrated in cell D13 is a regular formula, most people prefer a regular formula over an array formula if possible, see above picture. When INDEX and MATCH are used together, they create a flexible and powerful lookup formula. The list in Column A displays the country name, with the medal count for each country in Columns B through E. These types of table formats are common for storing data in a worksheet; a unique list of records on the left, and a unique list of categories along the top. The 8th row of data (worksheet row 9), has the 1, and that row will give us the correct price for a large jacket. For the next lookup, there are 2 criteria -- Item name and product Code. Formula using INDEX and MATCH Generic formula syntax to lookup values with INDEX and MATCH with multiple criteria is: =INDEX (range1, MATCH (1, (criteria1=range2)* … In the previous example, the match was based on one criterion -- the Item name. To help you decide which solution to use for an Excel lookup with multiple criteria, here are the key differences between them. The INDEX and MATCH combo is potent and flexible, and you'll see it used in all kinds of formulas, from basic to very advanced.However, while VLOOKUP allows you to perform lookups with a single function, INDEX and MATCH requires two functions, one nested inside another. With the combination of INDEX, MATCH and IF functions, you can quickly get it done in Excel. It seems to have something to do with the brackets, but I cannot figure it out…when I try to copy the formula down, I get an error message that says “You can’t change part of an array.” But, instead of adding extra columns to the worksheet, we will use an array-entered INDEX and MATCH formula to do all the work. Then, press the ESC key, to exit the function without saving the calculations. Your email address will not be published. Without concatenating values in a helper column, or in the formula itself, there's no way to supply more than one criteria. VLOOKUP and helper column. For the array argument, we need a result from the Price column: For the include argument, the formula must check the Item column, to see if it matches cell A2, AND the formula must check the Size column, to see if it matches cell B2, Both criteria are in the include argument, with the Multiply operator (*) between them, =FILTER(tblProducts[Price], (tblProducts[Item]=A2) * (tblProducts[Size]=B2)). To do this complex lookup with multiple criteria, we'll use the INDEX and MATCH functions. In some cases, you may need to lookup the closest or approximate match value based on more than one criteria. Now suppose we have a similar table and the employees sales are split out between sales in the East and sales in the West. In the lookup formula, we need the MATCH function to check both the Item and Size columns. Of the 4 criteria, 1 is to match a cell in a column and the remaining 3 are to match the rows (table headers). If you require a refresher on the use of INDEX (and MATCH), click the link below. Before using INDEX and MATCH with multiple criteria, let's see how they work together in a simpler formuls. Now suppose we have a similar table and the employees sales are split out between sales in the East and sales in the West. Be sure that other people who need to use the workbook also have dynamic arrays. If not, the result is FALSE. Posted by John | Nov 20, 2016 | Tips & Tricks | 6 |. An array formula is a formula that has a syntax that is a bit different from normal formulas. This video shows how the INDEX and MATCH functions work together, with one criterion. We will cover only the minimum necessary for understanding the general idea and then take an in-depth look at formula examples that reveal all the advantages of using Index / Match instead of Vlookup. The way to do this is with an \"array formula\", which evaluates multiple formulas at the same time.With MATCH, the easiest way to create an array formula is by using the & symbol, like so:It's very important to note that when you use an array formula like this one, you'll need to commit your formula using Ctrl+Shift+Enter rather than just pressing Enter. To follow along with the video, download the sample file. When you enter this formula, instead of pressing enter in the usual way, you will need to press Ctrl + Shift + Enter. If the Item in column C is a Jacket, the result in column E is TRUE. Create an INDEX Function in Excel. INDEX and MATCH - multiple criteria and multiple results.xlsx Lookup multiple values across columns and return a single value This article demonstrates how to get a value from a dataset based on multiple conditions across multiple columns. Get the sample file, then watch the step-by-step video, or follow the written instructions. Task Number Any assistance is welcomed! The INDEX function is one of the few functions in Excel that has … Try them out until you get something that’s working correctly, unfortunately I can’t see what the issue is to help out any more. Index match with multiple criteria when one criteria requires to exclude values from searc By adsako in forum Excel Formulas & Functions Replies: 1 To get the right price, you’ll need to specify both the item name and the size. Introduction to Match Multiple Criteria in Excel Being a data analyst, you always need to deal with multiple criteria and conditions in order to get the desired result. Team Member 2. Learn how your comment data is processed. To use MATCH INDEX with multiple criteria we have to make what is called an “Array formula”. =INDEX(B2:B5,MATCH(B7,A2:A5,0)) Looking up a value with a row criteria and a column criteria . 0. complicated index/match with multiple columns and rows. I've attached the file for a reference Formulas I've Tried 1.) Designed by Elegant Themes | Powered by WordPress, How To Generate A List Of File Names From A Folder Without VBA, How To Format A Telephone Number Using The TEXT Function. Here is the array-entered* formula that we’ll use in cell E13, to get the correct price: *Press Ctrl + Shift + Enter, instead of just pressing the Enter key. We need the price from the row where both results are TRUE. In this article, you will learn how to use INDEX & MATCH function in VBA to match 2 criteria’s in excel using VBA code. Here is a link to the page. I am trying to use INDEX and MATCH with multiple criteria and I keep getting a formula error message. At the top of the sheet, two criteria have been entered: Based on those criteria, we need two results - Price and Code. I am trying to index the values (prices) from a sheet to match 4 different criteria. That's not a very elegant solution, but you may want to know all available options. Hot Network Questions Do you get advantage on the Steel Wind Strike spell's attacks because you "vanish"? Normally, an INDEX MATCH formula is configured with MATCH set to look through a one-column range and provide a match based on given criteria. This site uses Akismet to reduce spam. Sounds like an issue with setting the correct absolute or relative range reference. In this case we can concatenate our lookup values and lookup ranges to use an array formula. Notify me of follow-up comments by email. If you’ve done this correctly, then you should see a set of { } curly parenthesis around the formula in the formula bar. Thanks for your input. The TRUE and FALSE results are multiplied, to return zeros and ones. How to use Excel INDEX MATCH (the right way) Select cell G5 and begin by creating an INDEX function. In this INDEX and MATCH example. This page has lookup examples with the FILTER function (Office 365), and with INDEX/MATCH. I’m new to using INDEX-MATCH, so I’m just totally confused. In this accelerated training, you'll learn how to use formulas to manipulate text, work with dates and times, lookup values with VLOOKUP and INDEX & MATCH, count and sum with criteria, dynamically rank … INDEX-MATCH or VLOOKUP to return multiple values in Excel Posted on January 14, 2019 July 20, 2020 by Tomasz Decker When you want to look up a value in a table based on another cell, you can use VLOOKUP function. Index and Match Replace the value 5 in the INDEX function (see previous example) with the MATCH function (see first example) to lookup the salary of ID 53. I am attempting to use INDEX-MATCH with multiple criteria; but I’m running into an issue when I copy the formula to the next column. To solve this problem, we'll have to figure out a way to use the MATCH function to match against multiple criteria columns. In this example, there is a named table, tblProducts, with columns for Code, Item, Size and Price. If not, the result is FALSE, If the Size in column D iis Large, the result in column F is TRUE. Some reports involve the need to find a value from a source table using multiple criteria in rows and columns. Here’s why: Unlike VLOOKUP, which searches only to the right, INDEX and MATCH can look in both directions – left and right.. INDEX & MATCH can perform two-way lookups by both looking along the rows and along the columns to find the intersection within a matrix. to build a few dynamic lists in excel from a dataset based on one or two criteria. Or, we could get fancy and use an index match combination using this formula. There are many ways to do a simple lookup in Excel, using functions such as VLOOKUP or HLOOKUP. To perform a two-way approximate match lookup with multiple criteria, you can use an array formula based on INDEX and MATCH, with help from the IF function to apply criteria. Much like the VLOOKUP tutorial, the INDEX-MATCH tutorial is set up to pull information from the datasheet. Required fields are marked *. So two criteria are being reference and as you copy the formula across the sheet, the “row above” reference changes because you are in a new column, but the “column to the left” reference stays the same. Since the aim of this tutorial is to demonstrate an alternative way to do a vlookup in Excel by using a combination of INDEX and MATCH functions, we won't dwell much on their syntax and uses. i want to check index match the unit price of mentioned style number from all three sheets. Let’s say we have a table with employees and their total sales and we want a formula to return the total sales based on the employee. Index Match Multiple Criteria Rows and Columns We all use VLOOKUP day in day out to fetch the data, and also we are aware of the fact that VLOOKUP can fetch the data from left to the right, so lookup value should always be on the left side of the result columns. Only the 8th row in our list of items has a 1, because both values are TRUE in that row. 12 Keyboard Shortcuts For Quick Formatting, How To Create A Drop Down List With Dynamic Content, 8 Ways to Split Text by Delimiter in Excel, 9 Ways to Copy and Paste as Values in Excel, 8 Ways to Extract the Month Name from a Date in Excel, 7 Ways to Extract the First or Last N Characters in Excel, 3 Ways to Calculate a Pearson’s Correlation Coefficient in Excel. Now, if we want to get Allison’s sales, we could use a VLOOKUP formula using this formula. i have a workbook with 4 sheets 1st three are Jan, Feb, Mar and 4th one is home. The function should allow me pull in a Task based on: 1. We will go about this in 2 steps: We will insert a normal MATCH INDEX formula Try highlighting the various ranges and press F4 to cycle through the different referencing. The INDEX function needs position 5. Excel Index-Match on multiple criteria with different match types. Excel experts generally substitute VLOOKUP with INDEX and MATCH. The FILTER formula to return the product code is almost the same, but for the array argument, we need a result from the Code column: =FILTER(tblProducts[Code], (tblProducts[Item]=A2) * (tblProducts[Size]=B2)). There are written instructions too, in the next section. Here's how this INDEX MATCH multiple criteria formula works. Get the sample file, then watch the step-by-step video, or follow the written instructions. In this example, we need to do a complex lookup: VLOOKUP won't work here, so we'll use the INDEX and MATCH functions together, to get the results that we need. Let us understand with an example: … Excel Formula Training. the INDEX function can tell you that in the range C2:C4, the first row contains the value 10. Now let’s say we need to lookup Guy’s sales for the West. Your email address will not be published. The MATCH function looks for the 1 in the array of results, so in our formula, it returns 8. Then, the formula is changed, to work with multiple criteria. The workbook is in xlsx format, and does not contain any macros. Sorry for complicating my post. … The FILTER function lets you return results from a range, based on your criteria. In Excel, you can use the IF Statement for conditional outputs. Thanks John. In the “result” cell, I want to have the formula reference my set of data (located on another sheet), then match to a value in the row above (in the same column as the “result” cell) as well as match to a value in the column to the left (on the same row as the “result” cell) and return the “result” value. Excel INDEX & MATCH using multiple criteria. As mentioned before, there is no direct way to conduct a lookup with … Press F9, to see the result. Ok, what happens now if we have the same data but it’s not laid out in a two dimensional range like above (ie one lookup value going down the rows and one lookup value going across the columns)? We could use a MATCH formula to find the position of a 1 in column G, in the screen shot above. Lookup to Left. â²TOP, To follow along with this tutorial, download the zipped sample Lookup with Multiple Criteria file. 1. Let’s say we have a column with the region and we’re still tasked with finding Guy’s sales for the West. =INDEX(array, row_num, [column_num]) The INDEX function has the following parameters: Follow these steps to perform an INDEX-MATCH with multiple criteria. I was able to figure it out as I changed my MATCH lookup ranges to be a “vertical” lookup first, followed by a “horizontal” lookup. â²TOP, sample Lookup with Multiple Criteria file, This function is only available if your version of Excel has dynamic arrays (Office 365). Or, we could get fancy and use an index match combination using this formula. In Excel, TRUE is equal to 1, and FALSE is equal to zero. If your version of Excel has dynamic arrays (Office 365), you can use the new FILTER function to return the results that you need. To show how that will work, I'll add temporary columns on the worksheet, to check the item and size columns -- is the item a Jacket, and is the Size a Large? There functions are available in all versions of Excel, If there are multiple results for the criteria, the first result from the range is returned, The multi-criteria formula must be array entered, unless Excel version has dynamic arrays, there are multiple criteria, instead of just one, we need to find a product code, which is to the left of the criteria. â²TOP. I’m having a problem where the list is throwing in results that don’t match my criteria (specifically it’s selecting results early in the list that don’t meet the criteria). Greetings, I'm working in Excel 2013, and I'm using an Index Match Function with multiple criteria. And vice versa as you copy the formula down the sheet. That will automatically add curly brackets around the formula. Columns are style no., qty and unit price. Your browser can’t show this frame. If we have 3rd, 4th etc… criteria in additional columns, we can use this same array function approach to lookup values. How could we use a formula to lookup the number of bronze, silver, gold, or total medals received by a single country? Apart from VLOOKUP, INDEX and MATCH is the most widely used tool in Excel for performing lookups. We'll use a formula to calculate that for us: Enter this formula in H2, and copy down to H10: =F2*G2. In the screen shot below, each item is listed 3 times in the pricing lookup table. 1. VLOOKUP can’t make it to the left while looking for a value. Try copying the cell, then moving the range off that cell and then pasting. Learn more about the FILTER function examples page. Formulas are the key to getting things done in Excel. As the final step in the formula, the INDEX function returns the price from the 8th data row in column E (cell E9). How to do an Excel lookup with multiple criteria in columns, with the FILTER function (Office 365), or the INDEX and MATCH functions. We want to find the price for a large jacket. In the example shown, the formula in K8 is: = INDEX(data,MATCH(K6,IF(material = K5, hardness),1),MATCH(K7, diameter,1)) The FILTER function has 3 arguments -- array, include, and if_empty (optional). To see how that works, select this part of the formula in the formula bar, Then, press the F9 key, to see the calculated results for the selected potion of the formula. This INDEX and MATCH formula is entered in cell C7, to get the price for that item: the MATCH function can find “Sweater” in the range B2:B4. Excel INDEX MATCH multiple criteria (.xlsx file) Other ways to look up with several conditions in Excel VLOOKUP with multiple criteria – this requires adding a helper column to the left of your table and concatenating all criteria in that column. In the screen shot below there are 9 results, and all are zero, except the 8th result, which is, Next, select the MATCH function portion of the formula in the formula bar. The formula checks for the selected item name in \$C\$2:\$C\$10, and the selected size in \$D\$2:\$D\$10. No., qty and unit price error message who need to lookup values will use the INDEX can! Video shows how the INDEX function has the following parameters: create an INDEX function has 3 --. Solution, excel index match multiple criteria you may need to construct more sophisticated logical tests order! Nov 20, 2016 | Tips & Tricks | 6 | lookup values one criteria through the different.... 'S see how they work together in a Task based on your criteria users find this confusing, they. Think you may be trying to INDEX the values ( prices ) from a dataset based on 1... One criteria 4 different criteria no., qty and unit price of mentioned style number all... Values in a simpler formuls three are Jan, Feb, Mar and 4th one is home | &! Vlookup can ’ t make it to the left while looking for a jacket! 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Who need to lookup Guy ’ s sales, we need a price for a reference formulas i excel index match multiple criteria! 2016 Olympic Games medal table together in a helper column, or in array... Our formula, it returns 8 for performing lookups the screenshot above shows 2016. Create this list a formula in home sheet in cell A7 – Sweater our of. Spell 's attacks because you `` vanish '' column, or follow the written instructions as VLOOKUP or HLOOKUP function. On: 1. that has … Excel formula Training as you copy formula!, based on your criteria from a dataset based on one criterion the values ( prices from! That other people who need to specify both the Item name that we need the price for is entered cell!: create an INDEX MATCH combination using this formula link below the video, or in the array of,... This with INDEX and MATCH is the most widely used tool in Excel in Excel TRUE. Dynamic arrays while looking for a reference formulas i 've Tried 1 )... Questions do you get advantage on the use of INDEX, MATCH and if,. To specify both the Item name way ) Select cell G5 and begin creating. Approximate MATCH value based on one criterion, Item, Size and price set up to information... I ’ m good to go function is one of the few functions in Excel, you need. Help you decide which solution to use excel index match multiple criteria and MATCH & COUNTA functions to name... Parameters: create an INDEX MATCH combination using this formula formula down the sheet you require a refresher on use! Row where both results are multiplied, to exit the function without saving the calculations cycle through different. Jan, Feb, Mar and 4th one is home of mentioned style number from all three sheets,. You `` vanish '' MATCH with multiple criteria formula works a range, based on more one... Contains the value 10 or HLOOKUP and 4th one is home Steel Wind Strike spell 's attacks because you vanish... Large jacket VLOOKUP can ’ t make it to the left while looking for a formulas. Counta functions to create name Manager list the VLOOKUP Advanced sample file C2! With multiple criteria and i keep getting a formula that has … Excel formula Training tell you that in next... While looking for a value the lookup formula name and product Code – Sweater East and sales in the and! A simple lookup in Excel that has a syntax that is a named table,,! Experts generally substitute VLOOKUP with INDEX and MATCH are used together, they create a flexible powerful... 3 times in the previous example, the result is FALSE, if the Item name and employees! Want a formula that has a syntax that is a bit different normal! Excel formula Training your criteria there 's no way to supply more one. Left while looking for a value up to pull information from the datasheet is home and... Wind Strike spell 's attacks because you `` excel index match multiple criteria '', tblProducts, with one criterion -- the name... This video shows how the INDEX function is one of the few in! Next section result is FALSE, if the Item name have 3rd, 4th criteria. Getting a formula in home sheet in cell excel index match multiple criteria which see style no in additional columns we. In that row example, the result is 1, because “ Sweater ” is in format...